506: (DBB) Form D-7/D-8: Application to Proceed with Bid Openings

D-7/D-8 (Application to Proceed with Bid Opening)

In the case of DBB, the D-7 is an application for the district to open bids for the project and select a low-bid general contractor. On a GC/CM or DB project, the D-7 is considered an application to begin or continue negotiating the final MACC agreement. In both cases, the D-7 sets the baseline in determining the estimated budget of the project prior to the D-9.

The D-7 must be submitted:

No later than one year from the D-6 issuance date to stay in the D-Form process
(It is suggested to submit the D-7 application) at least four weeks BEFORE the expected date of bid opening or final MACC negotiation to ensure enough review time.
No later than June 30th of the project’s release of funds year if the district wishes to keep the project in that assigned release year.

D-7 Items Submission Checklist (For Design-Bid-Build Projects)

All D-Forms are submitted digitally through ICOS (See Chapter 2: Inventory and Condition of Schools)

Item No.	Item	Notes
1	Construction Management Services Contract; Plan	The contract should be signed and indicate the breakdown of CM costs for the project. Districts can claim staff hours for CM and/or a consultant fee. The CM plan is a one-to-three paragraph narrative, detailing whether the district is going to hire a consultant, claim in-house hours for CM, or both.
2	Architectural Items: Area Analysis Plan Diagram and Summary Table Assignable Square Feet Diagram and Summary Table	The area analysis and assignable square feet form are very different. See below for an explanation of each. The area analysis measures gross sf of the project (see "Area Definitions and Measurements" in Chapter 11: Advance Planning - The Study and Survey) for measuring guidance). This information certifies the sf of the project which helps finalize SCAP eligibility later in the D-Form process. The assignable square footage (ASF) worksheets and diagram identify the type of space resulting from the project (often referred to as net sf). The ASF is used for ranking projects should inadequate funding require the implementation of a priority system.
3	Contracts: Architectural and Engineering Educational Specifications Value Engineering Constructability Review Building Commissioning Energy Report (ELCCA)	The district will need to submit executed contracts/agreements/purchase orders/other for the items on the left, to include the total cost for the service. These costs need to match the summary of costs listed at the top of the D-7 form in ICOS. If the district is exempt from a cost, that cost would be listed as $0. In the case that the project is exempt from having to do an ELCCA, the PFEC is not eligible for SCAP funding assistance and should therefore be marked as $0.
4	Letters of approval from: Fire Marshal (local or state) Electrical (local or state) Health Agency Building Official DES Review of Energy Report or PFEC On-Site Sewage (If applicable)	These letters are intended as a check to ensure there are no apparent hurdles that might slow or halt the project. This step often comes before project permitting, and local jurisdictions might wish to negotiate the language of the letter so as not to say “approved.” If this is the case, please contact your regional coordinator to determine what language might work for these letters to be accepted.
5	General Conditions section of the Project Manual, or other documentation demonstrating that the contract documents reference the RCW's listed in the notes to the right	Chapter 39.12 RCW – Prevailing Wages Chapter 49.60 RCW – Nondiscrimination Chapter 49.28 RCW – Hours of Labor Chapter 39.08 RCW – Contractor's Bond Chapter 18.27 RCW – Contractor Registration Chapter 70.92 RCW – Accessibility for Persons with Physical Disabilities Chapter 39.04.340 RCW – Apprenticeship Utilization
6	Value Engineering and Constructability Review Items Value Engineering Implementation Plan School district board acceptance of value engineering report and implementation Certification by the school district that a constructability review report was complete	The Value Engineering Implementation Plan should not include the entire VE Report. The board acceptance of VE can be a resolution or a simple upload of the minutes showing the VE report and implementation for the project was approved. It must be clear in the language that they were approved (not simply reviewed). The minutes do not need to be signed. A resolution would suffice in lieu of uploading meeting minutes. The third item on the list to the left need only be a letter signed by an authorized signee per the D-3 Resolution of Authorized Signatures.
7	Complete listing of required special inspections and testing, in accordance with the applicable Washington State Building Code.
8	Certification by the architect of compliance with state building code	This item can be submitted in letter form

Area Analysis Plan Diagram for D-7

The area analysis diagram for the D-7 submission is a floor plan of the building that identifies the gross square footage of each project area and the proposed work within those areas. Building spaces should be measured in accordance with the "Area Definitions and Measurements" in Chapter 11.

Additionally, see the "Area Analysis and Plan Diagram" section of Chapter 11 for more guidance.

Opening Bids with Design-Bid-Build

The D-8 or D-8(1), in the case of front-funded projects, is the approval documents (with letter) issued for the D-7 (WAC 392-344-200) authorizing the school district to proceed with bid openings. A project using Design-Bid-Build delivery method may not open bids without this approval.

Form D-8(1) is provided to districts as a grant of authority to proceed with bid openings without SCAP-secured funding status, applicable only to "front-funded" projects (see the "Front-Funding versus Non-Front-Funding" section of this chapter for more details).