604: (GCCM) Form D-3/D-4: Application for Project Approval
604: (GCCM) Form D-3/D-4: Application for Project ApprovalD-3/D-4 (Application for Project Approval)
The D-3 is an application for state funding assistance for a new, new-in-lieu (replacement) or modernization project with state funding assistance.
After a district has secured or is near to securing local funds through a bond, levy, impact fees or other source. Projects cannot proceed past D-4 if local funds are not yet secured. Submit an individual D-3 for separate projects.
D-4 approvals are issued by OSPI on the 15th day of every month. D-3 forms must be submitted at least four-to-six weeks prior to the D-4 issuance date.
Key D-4 Dates:
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The last business day in October before the November 15th D-4 issuance date is the final opportunity for the year to capture the prior year's enrollment projections (Form 1049).
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A project must have received a D-4 by January 31st, and the district must be able to certify funding for the project (either total project costs or local share) to be eligible for that year's release of funds.
D-3 Items Submission Checklist (For GC/CM Projects)
| Item No. | Item | Notes |
|---|---|---|
| 1 | Resolution with Signatures of Authorized District Personnel | This determines who at the district will have signing rights for this project throughout the D-Form process. See "Setting Up D-Form Authorized Signees" below. |
| 2 | Resolution: New-in-Lieu Replacement Option (If Applicable) | For new-in-lieu (replacement option) only. This resolution holds that the district will not use the space that is being replaced using SCAP funds for any K-12 instructional purposes henceforth. (WAC 392-347-042) |
| 3 | Form 1066: Students with Disabilities Enrollment | Counts the number of students with developmental disabilities (as reported on actual October headcount enrollment) who are assigned to a specially designated self-contained classroom for at least 100 minutes per school day and pre-kindergarten students with disabilities at 50 percent of the actual headcount enrollment. |
Setting up D-Form Authorize Signees
Individuals included on the Resolution with Signatures of Authorized District Personnel will each need to create an EDS account to be able to sign D-Forms (this can be done at the EDS web page) and then given access to the district’s ICOS profile (see "Set up and Access" in Chapter 2: Inventory and Condition of Schools)
The project architect will also need to have an EDS account and have access to the district’s ICOS profile in order to e-sign the Estimate of Construction at D-7.