606: (GCCM) Form D-7/D-8: Application to Negotiate the MACC
606: (GCCM) Form D-7/D-8: Application to Negotiate the MACCD-7/D-8 (Application to Negotiate the MACC)
On a GC/CM project, the D-7 is an application to begin or continue negotiating the final MACC agreement. The D-7 establishes the estimated project costs that are used in the D-8 and provides the basis for comparison with the actual costs submitted at the D-9.
The D-7 must be submitted:
- No later than one year from the D-6 issuance date to stay in the D-Form process
- No later than June 30th of the project’s release of funds year if the district wishes to keep the project in that assigned release year.
D-7 Items Submission Checklist (For General Contractor/Construction Management)
All D-Forms are submitted digitally through ICOS (See Chapter 2: Inventory and Condition of Schools)
| Item No. | Item | Notes |
|---|---|---|
| 1 |
Construction Management Services
|
The contract should be signed and indicate the breakdown of CM costs for the project. Districts can claim staff hours for CM and/or a consultant fee. The CM plan is a one-to-three paragraph narrative, detailing whether the district is going to hire a consultant, claim in-house hours for CM, or both. |
| 2 |
Architect's Area Analysis Plan Diagram and Summary Table |
The area analysis measures gross sf of the project (see "Area Definitions and Measurements" in Chapter 11: Advance Planning - The Study and Survey) for measuring guidance). This information certifies the sf of the project which helps finalize SCAP eligibility later in the D-Form process. |
| 3 |
Contracts:
|
The district will need to submit executed contracts/agreements/purchase orders/other for the items on the left, to include the total cost for the service. These costs need to match the summary of costs listed at the top of the D-7 form in ICOS. If the district is exempt from a cost, that cost would be listed as $0. In the case that the project is exempt from the ELCCA requirement, the PFEC is not eligible for SCAP funding assistance and should therefore be marked as $0. |
| 4 |
Letters of approval from:
|
These letters are intended as a check to ensure there are no apparent hurdles that might slow or halt the project. This step often comes before project permitting, and local jurisdictions might wish to negotiate the language of the letter so as not to say “approved.” If this is the case, please contact your regional coordinator to determine what language might work for these letters to be accepted. |
| 5 | General Conditions section of the Project Manual, or other documentation demonstrating that the contract documents reference the RCW's listed in the notes to the right |
|
| 6 |
Value Engineering and Constructability Review Items
|
The Value Engineering Implementation Plan should not include the entire VE Report. The board acceptance of VE can be a resolution or a simple upload of the minutes showing the VE report and implementation for the project was approved. It must be clear in the language that they were approved (not simply reviewed). The minutes do not need to be signed. A resolution would suffice in lieu of uploading meeting minutes. The third item on the list to the left need only be a letter signed by an authorized signee per the D-3 Resolution of Authorized Signatures. |
| 7 | Complete listing of required special inspections and testing, in accordance with the applicable Washington State Building Code. | |
| 8 | Certification by the architect of compliance with state building code | This item can be submitted in letter form |
Area Analysis Plan Diagram for D-7
The area analysis diagram for the D-7 submission is a floor plan of the building that identifies the gross square footage of each project area and the proposed work within those areas. Building spaces should be measured in accordance with the "Area Definitions and Measurements" in Chapter 11.
See the "Area Analysis and Plan Diagram" section of Chapter 11 for more guidance.
"Negotiating the MACC" and SCAP
Unlike Design-Bid-Build (DBB) projects, GC/CM projects may advertise, open, and award early subcontract bid packages before the D-8 is issued. These early bid packages, sometimes referred to as mini-MACC's, allow the GC/CM to procure portions of the work while the project continues through design and the SCAP approval process. The D-7 review therefore does not generally delay the award of early bid packages on a GC/CM project.
Early bid packages may not include direct construction of the building or other work that constitutes breaking ground as defined by OSPI. See "Breaking Ground" in the Terms Used section of this manual's Introduction chapter.
"Final GMP Amendment"
The Final Guaranteed Maximum Price (GMP) Amendment is the final amendment establishing the project's Guaranteed Maximum Price before building construction begins. While GC/CM projects may include one or more early bid packages prior to this point, those packages are limited to work that does not involve building construction. Activities such as foundation work, piling installation, structural concrete, or other work that initiates construction of the building may not begin until the Final GMP Amendment has been executed. For SCAP purposes, execution of the Final GMP Amendment serves a similar function to execution of the construction contract in a design-bid-build project. The D-10 or D-10(1) must be issued before the Final GMP Amendment can be executed or building construction can begin.
For SCAP purposes, execution of the Final GMP Amendment serves a similar function to execution of the construction contract in a design-bid-build project and requires issuance of the D-10 or D-10(1).