507: (DBB) Form D-9/D-10: Application for Authorization to Sign Contracts
507: (DBB) Form D-9/D-10: Application for Authorization to Sign ContractsD-9/D-10 (Application for Authorization to Sign Construction Contracts)
The D-9 is an application for the district to sign contracts with the project's Board-accepted contractor. Note that these forms closely resemble the D-7 application, except that they use actual board-approved contract amounts, not A/E estimates. A construction contract cannot be signed until all D-9 requirements are fulfilled and a D-10 is issued.
The D-9 must be submitted no more than 90 days from the D-8 issuance date unless an extension has been granted.
A D-10 or D-10(1) must be issued before construction contracts can be signed and building construction can begin, including foundation work, pilings, or any other work associated with the building itself.
D-9 Extension Request and Approval
If the project is coming in at more than 10 percent of the estimated total project cost established by the D-8, then the district may request an extension of 90 extra days (for a total of 180 days from when the D-8 was issued) for submitting the D-9. This may be done only once per project.
To request an extended 90 days for submitting the D-9, the district should write a letter addressing its regional coordinator before the first 90 days are up.
D-9 Items Submission Checklist (For Design-Bid-Build Projects)
All D-Forms are submitted digitally through ICOS (See Chapter 2: Inventory and Condition of Schools)
| Item No. | Item | Notes |
|---|---|---|
| 1 | Each advertisement for bid | Need to see the ad and affidavit per RCW 28A.335.190 |
| 2 | Tabulated statement of all bids received | |
| 3 | School District recommendation for award of contract, including accepted alternates | This can be submitted either as a resolution or as board meeting minutes but must say “approved.” Additionally, the alternates selected must be listed and costs included. |
| 4 | Copy of the form of proposal of the recommended bidder, including list of subcontractors per RCW 39.30.060 | |
| 5 | Name and addresses of all bidders | |
| 6 | Statement of the specific amount of local and/or other disbursable funds available for funding this project | This is a letter similar to what was submitted at D-5, but in this case the allotted amount for the project must be included and that amount must equal or exceed what is listed as the total project cost on the D-9. In addition, this letter must indicate that these funds are “disbursable.” |
| 7 | School District board acceptance of the constructability review report and implementation | This can be submitted as a resolution or board meeting minutes. In both cases, it must say that it has been approved. |
| 8 | Resolution of intent to construct project (WAC 392-344-130) | |
| 9 |
Board Resolution(s) for Modernization Project:
|
The sample template in ICOS includes these in the same resolution. This is acceptable and most common. |
| 10 |
Final Billings for:
|
The district must submit final costs for these categories and show that they have been paid. If Ed Specs and the ELCCA were conducted by the architect, they need to be shown as separate line items and backed out of the A/E fee. These costs need to match the summary of costs listed at the top of the D-9 in ICOS. If the district is exempt from a cost, that cost would be listed as $0. In the case that the project is exempt from having to do an ELCCA, the PFEC and PFEC review by DES are not eligible for SCAP funding assistance and should therefore be marked as $0. |
| 11 |
Certification that the district submitted information required by RCW 39.35D:
|
Find the latest version of the WSSP scorecard on the OSPI High-Performance Schools web page. For the Sustainable Building Energy Strategy, we will accept a two-to-four-page narrative of the selected WSSP points. |