Community Eligibility Provision (CEP) and Provision 2

The Community Eligibility Provision (CEP) and Provision 2 provide an alternative approach for offering school meals at schools in low-income areas.

Refer to the Comparison of Meal Service Options chart and the State Funding Flow Chart to help determine whether CEP or Provision 2 is the best option for your school.

• Schools Operating CEP in School Year 2023-24
• Schools Operating Provision 2 in School Year 2023-24

Community Eligibility Provision

• 2024-25 CEP-Eligible LEA & School Report
• 2023-24 CEP-Eligible LEA & School Report
• 2022-23 CEP-Eligible LEA & School Report

CEP Application Materials

• CEP Application Checklist
• CEP Agreement - A required agreement between Local Education Agencies and OSPI. 
• CEP Data Template
• Applying for CEP Using WINS User Manual

Getting Started with CEP

• Planning and Implementation Guidance
• CEP Reference Sheet
• CEP in Washington State Reference Sheet
• CEP FAQ
• Carryover and Transfer for Students from Provision Schools Reference Sheet

Meal Counting Resources

• CEP Daily Meal Count Form
• CEP Weekly Meal Count Form
• CEP Monthly Meal Count Consolidation Spreadsheet

Child Nutrition Eligibility & Education Benefit Application - Tools, Templates, and Promotion Best Practices

2024-25 Materials

• 2024-25 Income Guidelines – Effective July  1, 2024
• Child Nutrition Eligibility & Education Benefit Application Template 
• Letter to Households Template (required to be distributed annually)
  • Non-Pricing/Provision Letter to Households Template 
• Consent to Share Eligibility Template
  • Consent to Share Eligibility - English | Spanish | Chinese | Dari | Marshallese | Pashto | Russian | Somali | Ukrainian | Vietnamese
• Notice of Direct Certification & Direct Certification Medicaid Template
  • Notice of Direct Certification/Direct Certification-Medicaid (Non-pricing) 
• Notice of Eligibility Template
  • Notice of Eligibility – Non-Pricing/Provision 
• Notice of Approval/Denial of Benefits Template
  • Notice of Approval/Denial of Benefits – Non-Pricing/Provision

Tools

• Child Nutrition Eligibility & Education Benefit Application FAQ
• Meal Application Materials - Web-Based and Scanned Reference Sheet

Provision 2

• Provision 2 Enrollment Calculator
• Carryover and Transfer for Students from Provision Schools Reference Sheet
• Provision 2 Reference Sheet
• Guidance - USDA
• Family Income Survey Instructions
• Family Income Survey Best Practices

2023-24 Family Income Survey - Tools, Letter Templates, and Promotion Best Practices

Tools

• 2023-24 Family Income Survey - | Spanish | Chinese | Dari | Marshallese | Pashto | Russian | Somali | Ukrainian | Vietnamese
• Community Eligibility Provision (CEP) and Title I, Part A Information
• Family Income Survey Instructions and Best Practices
• Family Income Survey - Best Practices One Pager
• Family Income Survey Timeline
• Family Income Survey FAQ

Letter Templates

• Template: Letter to Parents - English | Spanish | Chinese | Marshallese | Russian | Somali | Vietnamese
• Letter to Households in CEP Schools: Template 1 - English | Spanish | Chinese | Marshallese | Russian | Somali | Vietnamese
• Letter to Households in CEP Schools: Template 2 - English | Spanish | Chinese | Marshallese | Russian | Somali | Vietnamese
• Letter to Households in Provision 2 Schools: Template 1 - English | Spanish | Chinese | Marshallese | Russian | Somali | Vietnamese
• Letter to Households in Provision 2 Schools: Template 2- English | Spanish | Chinese | Marshallese | Russian | Somali | Vietnamese
• Letter to Households in Provision 2 Schools: Provision 2 Base Year Template - English | Spanish | Chinese | Marshallese | Russian | Somali | Vietnamese
• Notice of Eligibility for Reduced Fees: Directly Certified - Attending CEP School or District - English | Spanish | Marshallese | Russian | Somali | Vietnamese
• Notice of Eligibility for Reduced Fees: Family Income Survey - English | Spanish | Marshallese | Russian | Somali | Vietnamese

It's More Than the Family Income Survey Toolkit

This toolkit is designed to help districts promote the importance of families filling out the Family Income Survey each year. The information collected on these forms can help schools receive funding for important programs.

Flyers & Templates

• Email and Robocall Option - English | Arabic | Chinese (simplified) | Khmer | Korean | Marshallese | Punjabi | Russian | Somali | Spanish | Ukrainian | Vietnamese
• It's More Than the Family Income Survey Flyer - English | Arabic | Chinese (simplified) | Khmer | Korean | Marshallese | Punjabi | Russian | Somali | Spanish | Ukrainian | Vietnamese

Social Media

• It's More Than the Family Income Survey Social Media Post Ideas - English | Arabic | Chinese (simplified) | Khmer | Korean | Marshallese | Punjabi | Russian | Somali | Spanish | Ukrainian | Vietnamese
• It's More Than the Family Income Survey Graphic - English | Arabic | Chinese (simplified) | Khmer | Korean | Marshallese | Punjabi | Russian | Somali | Spanish | Ukrainian | Vietnamese

This toolkit is modified from the LA Unified School District's More Than a Meal Toolkit.

CEP and Provision 2 Informational Resources

• Community Eligibility Provision Fact Sheet
• Title 1 Guidance for Making Within District Allocations
• E-rate Guidance from the Federal Communications Commission
• USDA Community Eligibility Provision webpage
• USDA Community Eligibility Reimbursement Estimator
• USDA CEP Slider Tool

Training

Trainings on CEP and the CEP application process are available on the School Meal Programs Training Canvas course.