EGMS Resources & Guides
Resources & Contacts
Office Hours
The Education Grants Management System (EGMS) is an application designed for users to apply for funding opportunities, manage grants, and award grant recipients. EGMS provides recipient capabilities for organizations needing tools to administer, track, account for, and report on their grant-related activities.
All grants are now in EGMS. As of January 1, 2025, iGrants has read-only access.
Understanding EGMS
- EGMS User Guide for Local Education Agencies (LEAs)
- EGMS and iGrants Terminology Crosswalk
- Indirect Rates for Grants
- Profile Page Information in EGMS
- MFA Instructions for EGMS
- How to Request a Password Reset for EGMS (PDF)
- EGMS User Access Guide (PDF)
Resources
- New User Training
- Navigating EGMS
- Adding a New User
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Only the EGMS Organization Administrators can provide EGMS access to new users.
- Deactivating Users
- Adding a New Organization
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If you are not a public school district, charter school, tribal compact school, or Educational Service District that is already registered in EGMS, you will need to register as a new user.
- Organization Profile
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- EGMS User Roles
- General Assurances | Completing General Assurances in EGMS
- LEA Admin - Adding a New Contact | Adding a New User to your Organization Profile in EGMS
- Finding Organization Indirect Rates | Accessing the Organization Indirect Rates in EGMS (PDF)
- Associating Program of Interest | Associating Programs of Interest in EGMS
- Adding Additional Organization Admins | Adding a Second Organization Administrator in EGMS
- How to Find your Organization Administrator in EGMS
- Opportunity
- Pre-Application (only applicable for selected federal programs)
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- Creating the Application | Qualifying for an Opportunity and Beginning an Application within EGMS
- Navigation, Staff Assignments, and Forms within EGMS (PDF)
- Forms
- Submission | Submitting a Pre-Application (PDF)
- Completing Revisions | Submitting Application Revisions in EGMS
- Assigning a Peer Reviewer on a Pre-Application (PDF)
- Application
- Post-Award (Claims, Revisions, and Progress Reports)
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- EGMS Claims Training webinar | Presentation | Table of Content - EGMS Claims Training Recording
- Post-Award Amendments and Progress Reports webinar | Training | Table of Contents - EGMS Post-Award Amendments and Progress Reports
- Accessing the Payment Request Schedule
- Types of Amendments
- Finding Grant Award Notices in EGMS (PDF)
- Initiating and Completing a Budget Revision Amendment | How to Request a Budget Redirection Amendment within EGMS
- Completing an OSPI Initiated Amendment | Submitting Application Revisions (OSPI initiated)
- Completing a Scheduled Reimbursement | Responding to an OSPI-initiated Payment Request
- Completing Ad-Hoc Request or Refund | Creating Ad-Hoc Claims and Refund Request (PDF)
- Accessing the Progress Report Schedule
- Completing a Progress Report | Accessing and Submitting a Progress Report
- How to Revise a Progress Report
- How to Associate Fiscal Contacts after a Grant has been Awarded (PDF)
- Viewing Previous Grant Budgets in EGMS (PDF)