Forms and Applications

RCWs and WACs

RCWs and WACs can be accessed through the Code Reviser's website

Contact Information

Kristen Smith
Disbursement Officer

Retainage Forms

Retainage is a requirement for ALL contracts over $20,000.

Forms D-11 and D-12 are used to administer the release of retainage. The school districts submit Form D-11, Application to Release Retainage with supporting documentation and certificates. OSPI reviews the D-11 Forms, documentation and certifications. When the process is complete, OSPI issues Form D-12, Retainage Release Authorization.

Certification & Reimbursement

Forms require the payment of district funds before access to state funding assistance is approved. District funds are verified by the payment certification process.

Construction Contract Forecasting

OSPI requires school districts applying for the SCAP to submit expected Construction Contract payment information for their projects. The Monthly Construction Contract Payment Schedule must be submitted at D-9.


The D-forms are the primary documents that form the basis of any agreements between OSPI and the school districts receiving state assistance through the School Construction Assistance Program (SCAP).

All new D-Form applications are now submitted electronically using the Information and Condition of Schools (ICOS) web application. Paper forms are no longer being accepted. Please login to ICOS to submit a grant application for SCAP funding.



Study and Survey Grant Application

Sample Documents


Project Application (Excel)

Sample Documents


Application for Preliminary Funding Status (Excel)

Sample Documents


Application to Proceed with Bid Opening or Application to Negotiate MACC (GCCM) (Excel)

Sample Documents


Application for Authorization to Sign Contracts (Excel)
GC/CM Application for Authorization to Sign MACC Agreement (Excel)
Contract Payment Schedule

Sample Documents


Application for Release of Retainage (Excel)

Sample Documents


Miscellaneous claims and suggested reporting formats: