Data Collections at OSPI

Data submitted by local education agencies (LEAs)—including school districts, state-tribal education compacts, and charter schools—are essential for OSPI to administer apportionment and nutrition programs, monitor student, school, and program performance across Washington, and fulfill various other operational and reporting requirements.

This is a resource for school districts and LEAs, and includes key reporting timelines, links, and highlights about data collections across OSPI. Dates shown are subject to change. Please watch for updates from teams for the latest information.

CEDARS Highlights

The Comprehensive Education Data and Research System (CEDARS) data reporting by local education agencies is a key way OSPI tracks and measures the progress and performance of Washington’s students, schools, local education agencies, and programs.

Resources: CEDARS

Questions? AskSI@k12.wa.us

Below are several reporting dates, although CEDARS data are used throughout the year to meet state and federal reporting requirements and to help educators and policy makers make data driven decisions.

Month	Report
October	2025-26 Preliminary “Oct 1 Enrollment” used for initial trend analyses 2024-25 Graduation Measures 2024-25 School Quality/Student Success (SQSS) Measures
November	2025-26 Preliminary “Oct 1 Enrollment” used for Report Card 2024-25 Discipline Measures 2025-26 Final “Oct 1 Enrollment” used for Report Card
March	Final date to submit High Poverty report in CEDARS. This impacts 2026-27 LAP.
June	2025-26 Final “Oct 1 Enrollment” used for Report Card

It is expected that Washington State districts and LEAs will continually strive to consistently report the highest quality and most complete data possible for Students, Staff and Courses to the CEDARS data collection system. Please watch for updates from teams for the latest information. 

Fiscal Data Highlights

Resources:

• Enrollment Reporting
• Administrative Budget and Financial Reporting Guidance
• K-3/PSES Apportionment
• S-275 Personnel Reporting

Questions? SAFS@k12.wa.us

Important reporting dates:

Month	Report
Monthly	Enrollment Due
August	S-275 Preliminary Updates Due F-195 and F-195F Budget Due to OSPI F-200 Budget Revisions Due to OSPI
September	S-275 Final Updates Due
November	F-196 Certified Financial Report Due to OSPI S-275 Initial Snapshot Data Due
January	K-3/PSES Apportionment Data Due S-275 Preliminary Updates Due
February	S-275 Preliminary Updates Due
March	K-3/PSES Apportionment Data Due S-275 Preliminary Updates Due Final date to submit High Poverty report in CEDARS. This impacts 2026-27 LAP
April	S-275 Preliminary Updates Due
May	S-275 Preliminary Updates Due
June	K-3/PSES Apportionment Data Due S-275 Preliminary Updates Due
July	Final date to submit National Board bonus updates for 2025-26 F-203 Revenue Estimates Due F-195 and F-195F Budgets Due to ESDs S-275 Preliminary Updates Due

Educator Data Highlights

Resources:

• Educator Equity Data Collection
• School Employee Evaluation Survey
• Substitute Teacher Hiring and Compensation Collection (within Educator Equity Data Collection Tool)
• Staffing and Hiring Projection

Questions? EducatorData@k12.wa.us

Important reporting dates:

Month	Report
August	School Employee Evaluation Survey opens – SY 2024–25 Educator Equity Data Collection closes
December	School Employee Evaluation Survey closes
January	Educator Equity Data Collection opens – SY 2025–26. This integrates data from S275, CEDARS, and eCert daily
February	Substitute Teacher Hiring and Compensation Collection opens – SY 2024-25
March	Substitute Teacher Hiring and Compensation Collection closes Final date to submit High Poverty report in CEDARS. This impacts 2026-27 LAP
June	Staffing and Hiring Projection Data Due

Child Nutrition Highlights

Resources:

• School Meal Programs Reference Sheets
• October Building Data

Questions? Child Nutrition Contacts

Important reporting dates:

Month	Report
Monthly	Report students’ Free/Reduced-Price Meal Eligibility Status throughout the year and update as eligibility changes (CEDARS Appendix X)
November	Area Eligibility Data: Eligibility for Free and Reduced-Price meals. This is in WINS. Food services teams have more
March	Final date to submit High Poverty report in CEDARS. This impacts 2026-27 LAP

Data Notes

Data Notes provide explanations about OSPI data collections and programs. This section helps users understand what data is collected, why it is collected, upcoming due dates, important context, and where to go for more information. 

Data Notes	Date	Subject
PE Program Review Data Collection	April 2026	School districts are required to conduct an annual review of their physical education programs and submit the results to OSPI (RCW 28A.230.055). Much of this is collected through other collections, and the remaining items are collected through the Physical Education Program Review data collection. This is due June 30, 2026. It is important that someone with a districtwide view of the Physical Education program complete this; this may be a district's Curriculum Director/Learning and Teaching Director or Physical Education Specialist.
Educational Technology Data Collection	April 2026	The Educational Technology Data Note explains that OSPI annually collects essential information about technology infrastructure, cybersecurity, emerging technologies, instructional needs, mobile devices and mobile device policies, and EdTech classroom assessments. These are used to meet several legislative requirements and guide the efforts of OSPI’s EdTech team. This is the Educational Technology data collection. This collection opens April 16, 2026 and is due May 31, 2026.
Reminder: OSPI School Safety & Security Staff Data Collection	April 2026	School districts are required to annually report school safety and security personnel data. This is a supplemental collection to data reported through CEDARS and the S-275 reporting system. RCW 28A.320.1241
HIB Prevention Program Data Collection	March 2026	School districts are required to provide OSPI a brief summary of their policies, procedures, programs, partnerships, vendors, and instructional and training materials prohibiting harassment, intimidation and bulling (HIB). RCW 28A.600.477.

Due dates are subject to change.

Education Data System (EDS)

Collections are managed in EDS, a centralized suite of web-based applications critical for reporting. This system is maintained by OSPI and is administered locally for each LEA. There are over 60 web-based EDS applications, and access is managed locally by district data security managers using EDS Administration.

Education Data System Administration for Administrators (EDS)

Detailed information about creating EDS accounts, available user roles and how to administer security roles in school districts can be found on this page.

EDS Application User Guides

Find user guides for applications within the Education Data System (EDS). These applications are only accessible to those with access through EDS.

Other Collections include Transportation, Facilities, High School Student Directory and more.  Details about these are communicated from OSPI to LEAs throughout the school year.

In some cases, additional collections are managed outside of EDS using surveys, forms, and other tools. These do not collect identifiable information and are often used to understand program implementation. OSPI strives to keep these to a minimum, and to bring these into EDS wherever possible. Grant reporting requirements are specified in grant materials.