Claims, Fiscal Information and Resources

Child Nutrition Program sponsors are reimbursed for eligible meals and snacks. Claims are processed by OSPI Child Nutrition Services and filed electronically in the Washington Integrated Nutrition System (WINS) monthly.

Beginning in November 2024, claims data must be entered in WINS by 2:00 pm on the 15th of each month to be processed and paid by the end of the month. All claims that are in “OK to process status” will process for payment in the same month.

• Claim Due Dates 2024-25
• Claims Reference Sheet
• Claiming in WINS
• CNS Accounting Reporting Codes Reference Sheet
• Statewide Payee Registration
• October Building Data Error Reference Sheet
• WINS Claims Status Guide

School Meal Programs

The School Meal Programs include the National School Lunch Program (NSLP), School Breakfast Program (SBP), Seamless Summer Option (SSO), and Afterschool Snack Program (ASP). These programs promote the health and well-being of children by providing nutritious meals to children.

Visit the NSLP webpage and the SBP webpage for more information about these programs.

Reimbursement

Reimbursement Rates for NSLP & SBP

July 1, 2024 - June 30, 2025

Meal	Free	Reduced-Price	Paid
Breakfast	$2.37	$2.07	$0.39
Severe Need Breakfast	$2.84	$2.54	$0.39
Lunch (less than 60%)	$4.43	$4.03	$0.42
Lunch (60% or more)	$4.45	$4.05	$0.44
Performance Based Reimbursement	$0.09	$0.09	$0.09
Snack	$1.21	$0.60	$0.11

Source: United States Department of Agriculture NSLP Rates of Reimbursement webpage

State Assistance and Co-pay Rates

July 1, 2024 - June 30, 2025

Assistance	Free	Reduced-Price	Paid
State Assistance for Free and Reduced Price Breakfast Meals*	$0.03*	$0.03*	N/A
State Co-pay for Reduced-Price Lunches	N/A	$0.40	N/A
State Co-pay for Reduced-Price Breakfasts	N/A	$0.30	N/A

Source: WA State Legislature
*Assistance rate subject to change based on availability of state funds and number of meals claimed.

Child and Adult Care Food Program (CACFP) and At-Risk Programs

The Child and Adult Care Food Program (CACFP) provides federal funds to nonresidential child care and adult care facilities to serve nutritious meals and snacks. Visit the CACFP webpages for more information about this program.

Claim Information

Reimbursement Rates

Reimbursement rates are set by USDA annually during the month of July and depend on the type of institution participating.

• Centers' reimbursement for meals is based on family income eligibility.
• Homeless shelters and at-risk centers are reimbursed at the free rate.
• Family Day Care Homes sponsors are reimbursed on a two-tier fund structure using criteria such as location of the day care home, the income of the day care home provider, and the income of the individual child's household.

Reimbursement rates for Child Care Centers & At-Risk Programs

July 1, 2024 - June 30, 2025

Meal	Free	Reduced-Price	Paid (above-scale)
Breakfast	$2.37	$2.07	$0.39
Lunch/Supper	$4.43	$4.03	$0.42
Supplements	$1.21	$0.60	$0.11

Child and Adult Care Food Program center sponsors will receive cash-in-lieu of USDA Foods for each lunch/supper served, please view the Food Distribution Program dropdown for current rates.

Reimbursement Rates—Family Day Care Home Providers

July 1, 2024 - June 30, 2025

Meal	Tier I	Tier II
Breakfast	$1.66	$0.60
Lunch/Supper	$3.15	$1.90
Supplement	$0.93	$0.26

Reimbursement Rates—Family Day Care Home Sponsor Administrators

July 1, 2024 - June 30, 2025

Initial 50 day care homes	Tier I Amount
Breakfast Initial 50 day care homes	$147.00
Lunch/Supper Next 150 day care homes	$112.00
Next 800 day care homes	$87.00
Additional day care homes	$77.00

Reimbursement rates for Adult Care Centers

July 1, 2024 - June 30, 2025

Meal	Free	Reduced-Price	Paid (above-scale)
Breakfast	$2.37	$2.07	$0.39
Lunch/Supper	$4.43	$4.03	$0.42
Supplements	$1.21	$0.60	$0.11

Source: United States Department of Agriculture CACFP Reimbursement Rates webpage

Summer Food Service Program (SFSP)

Summer meal programs help children get the nutrition they need to learn, play, and grow throughout the summer months. Visit the SFSP webpages for more information about this program.

Summer Food Service Program

January 1, 2025 - December 31, 2025

Meal	Type	Operating Rates	Administrative Rates	Combined Rates
Breakfast	Vended/Urban	$2.8100	$0.2200	$3.0300
Breakfast	Self-Prep/Rural	$2.8100	$0.2775	$3.0875
Lunch/Supper	Vended/Urban	$4.8900	$0.4250	$5.3150
Lunch/Supper	Self-Prep/Rural	$4.8900	$0.5125	$5.4025
Snack	Vended/Urban	$1.1400	$0.1100	$1.2500
Snack	Self-Prep/Rural	$1.1400	$0.1400	$1.2800

 

Fresh Fruit and Vegetable Program (FFVP)

The Fresh Fruit and Vegetable Program (FFVP) provides all enrolled students in participating elementary schools with a variety of free fresh fruits and vegetables throughout the school day—separate from the lunch or breakfast meal in one or more areas of the school. Visit the OSPI Child Nutrition Services FFVP webpage for more details about this program.

• FFVP Claims are now submitted in WINS. Please review the FFVP Claims in WINS Tutorial for more details.
• Indirect Cost Rate Q&A- This Q&A may help you determine if claiming indirect costs under FFVP is right for your district.
• Procurement- To learn more about procurement, begin with the resources here.

Special Milk Program (SMP)

The Special Milk Program provides milk to children in nonprofit schools who do not participate in other Child Nutrition programs. Visit the Special Milk Program webpage for more information about his program.

Reimbursement

Special Milk Program

July 1, 2023 - June 30, 2024

Program Option	All Milk	Paid Milk	Free Milk
Pricing programs without free option	$0.2700	N/A	N/A
Pricing programs with free option	N/A	$0.2700	Average cost per 1/2 pint of milk
Non-pricing programs	$0.2700	N/A	N/A

Source: United States Department of Agriculture NSLP Rates of Reimbursement webpage

Food Distribution Program (FDP)

National School Lunch Program (NSLP), Summer Food Service Program (SFSP), and Child and Adult Care Food Program (CACFP) sponsors are eligible to receive USDA Foods. The USDA allocates funds (entitlement) to OSPI which is then allocated to sponsoring organizations. Child Nutrition Program sponsors may then use these funds to spend on USDA Foods. Please visit the Food Distribution webpage for more details.

Entitlement Rates for July 1, 2023–June 30, 2024

• NSLP Per Meal Rate: $0.3650 per lunch
• CACFP Cash In Lieu (CIL) Rate: $0.2950 per meal
• SFSP Per Meal Rate: Child Nutrition Services calculates rates in early spring and will directly communicate with sponsors when finalized.

USDA Nondiscrimination Statement

This institution is an equal opportunity provider.