604: (GCCM) Form D-3/D-4: Application for Project Approval

Contact Information

School Facilities & Organization Regional Coordinators

Veronica Perez

Eastern Regional Coordinator
360-725-6111

Heidi Burkart

Northwest Regional Coordinator
360-725-4965

Phil Partington

Southwest Regional Coordinator
360-725-4971

D-3/D-4 (Application for Project Approval)

The D-3 is an application for state funding assistance for a new, new-in-lieu (replacement) or modernization project with state funding assistance. 

After a district has secured or is near to securing local funds through a bond, levy, impact fees or other source. Projects cannot proceed past D-4 if local funds are not yet secured. Submit an individual D-3 for separate projects.  

D-4 approvals are issued by OSPI on the 15th day of every month. D-3 forms must be submitted at least four-to-six weeks prior to the D-4 issuance date.  

Key D-4 Dates: 

  • The last business day in October before the November 15th D-4 issuance date is the final opportunity for the year to capture the prior year's enrollment projections (Form 1049).

  • A project must have received a D-4 by January 31st, and the district must be able to certify funding for the project (either total project costs or local share) to be eligible for that year's release of funds.

D-3 Items Submission Checklist (For GC/CM Projects)

Item No. Item Notes
1 Resolution with Signatures of Authorized District Personnel This determines who at the district will have signing rights for this project throughout the D-Form process. See "Setting Up D-Form Authorized Signees" below.
2 Resolution: New-in-Lieu Replacement Option (If Applicable) For new-in-lieu (replacement option) only. This resolution holds that the district will not use the space that is being replaced using SCAP funds for any K-12 instructional purposes henceforth. (WAC 392-347-042)
3 Form 1066: Students with Disabilities Enrollment Counts the number of students with developmental disabilities (as reported on actual October headcount enrollment) who are assigned to a specially designated self-contained classroom for at least 100 minutes per school day and pre-kindergarten students with disabilities at 50 percent of the actual headcount enrollment. 

Setting up D-Form Authorize Signees

Individuals included on the Resolution with Signatures of Authorized District Personnel will each need to create an EDS account to be able to sign D-Forms (this can be done at the EDS web page) and then given access to the district’s ICOS profile (see "Set up and Access" in Chapter 2: Inventory and Condition of Schools)

The project architect will also need to have an EDS account and have access to the district’s ICOS profile in order to e-sign the Estimate of Construction at D-7.