Special Education Data Reporting and Collection

OSPI collects special education data which must be submitted annually to the Office of Special Education Programs (OSEP), U.S. Department of Education.

This page displays information on the federally required data that will be collected during the school year. Each collection has a separate set of instructions, data collection forms, and due dates. All school districts are required to respond, even if they have no students with IEPs.

Special Education Federal Reporting

2024–25 School Year

November Special Education Federal Child Count and Least Restrictive Environment (LRE)

Federal Special Education Child Count and Least Restrictive Environment (LRE) may only be submitted using the Special Education November Federal Child Count Application located in EDS, in the My Applications listing. This data must be certified and submitted no later than December 18, 2024.

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Special Education Personnel Employed and Contracted

Personnel Employed or Contracted to Work with Students with IEPs -- Email the completed form to Special Ed Data no later than December 18, 2024

You must first download the template and save it to your computer before filling in any information. Open each template with Excel, fill in the required data, and then attach the document and email it to Special Ed Data for submission. You cannot submit via the Internet.

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Early Childhood Outcomes (Child Outcomes Summary)

All school districts must submit this report on or before July 31, 2025, through the Early Childhood Outcomes EDS Application even if they have zero students to report.

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Timeline for Initial Evaluation and Transition from Part C to Part B

Timeline for Initial Evaluation of Special Education and Transition from Part C to Part B by Child's 3rd Birthday is a part of the district's CEDARS Submissions. Refer to the CEDARS Manual and Appendices for complete information. All school districts must submit this report on or before July 15, 2025 through the Timeline for Initial Evaluation and Transition from Part C to Part B EDS Application even if they have zero students to report.

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Disciplinary Incidents of Students with IEPs

Disciplinary Incidents of Students with IEPs must be submitted through CEDARS File R.

Refer to the CEDARS Manual and Appendices for complete information. Data from the school districts will be pulled from CEDARS as of August 26, 2025 (last CEDARS submission would be August 22, 2025).

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Post-School Outcomes for Students with IEPs

Post-School Data Survey and the Demographic Form are located on the Center's website.

For students who left high school in 2023

  • Phone Interviews begin on June 1, 2024
  • Online data must be entered by November 1, 2024

For students who left high school in 2024

  • Phone interviews begin on June 1, 2025
  • Online data must be entered by November 1, 2025

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Secondary Transition IEP Components Reporting

The Secondary Transition IEP Transition Components application is a new, required annual compliance data collection platform for all Local Education Agencies (LEAs) beginning with the 2024-2025 school year. It is part of the Special Education Reporting application in the Education Data System (EDS) and will open February 2025 and be due no later than June 30, 2025.It includes the following two activities:

  • Review the list of students where consent to share their information has been received,
    AND
  • The LEA’s self-review of compliance regarding secondary IEP Transition Components for a set of student IEPs (between 5 and 20 IEPs depending on total number of students within the district)

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