Title I, Part A: Program Review

Tools 

Learn what to upload and the acceptable evidence for the Title I Part A Program Review using our Checklist Rubric.

Title I, Part A PRS Rubric

Contact Information

Program Review offers tools and technical assistance to help districts meet Title I, Part A requirements and improve student outcomes. Even if your LEA isn’t scheduled for a review, the checklist and resources below support ongoing program implementation. 

Need help? Contact us at title1a@k12.wa.us or 360-725-6100. Zoom support is also available upon request. 

For a full checklist and additional guidance across federal programs, visit the Program Review & Support page. 

Title I, Part A Program Review Checklist with Examples

1.1 Ranking and Building Allocation

LEA Level

Expenditure reports from the prior year for each school, labeled by school.

The reports must show:

  • Total Title IA-served schools: total Title I Part A funds budgeted and expended.
  • For skipped schools (they fall in the rank order but did not received an allocation): total Learning Assistance Program (LAP) funds budgeted and expended.

Resources:

Examples of compliant items:

1.2 Title I, Part A Set-Asides

LEA and School Level

Provide prior year’s evidence showing that required set-asides were budgeted and tracked. Include original CGA budget (amount can increase but not decrease). 

  • A. Homeless - Required for all LEAs
  • B. Parent Engagement - Required if allocation > $500,000
    • Include previous year’s carryover
    • Show 90% of 1% of funds were distributed to schools, prioritizing high-need schools 
  • C. Private Schools - If applicable

Evidence may include:

  • Internal tracking for each set-aside
  • Expenditure report broken out by set-aside
  • Chart of accounts (if set-asides are not labeled in reports)

Resources:

Examples of compliant items:

1.3 LEA Parent and Family Engagement Policy

LEA Level

LEAs with Multiple Title I, Part A Schools

  • A. Upload LEA Parent and Family Engagement Policy
    • Must be current (reviewed with parents in the last 12 months)
    • Describe how each requirement in ESSA Sec. 1116(a)(2)(A–F) is being implemented

LEA with one Title I, Part A school

  • A. Upload Combined LEA/School PFE Policy
    • Must be current and reviewed with parents in the last 12 months
    • Describe how both LEA and school implement each required component 

Note: LEAs are only required to submit one policy on their configuration, either the LEA-level policy or the combined LEA/School policy, not both.

Resources:

1.4 School Parent and Family Engagement Policy/Plan

School Level

LEAs with Multiple Title I, Part A Schools 

  • A. Upload School Parent and Family Engagement (PFE) Policy 
    • Submit two or three current (dated within 12 months) school-level PFE policies. Each Policy must clearly describe how all required components are implemented and reflect collaboration with families.

LEAs with one Title I, Part A school 

  • A. Upload Combined Parent and Family Engagement (PFE) Policy 
    • Submit a current, dated PFE policy that includes both LEA and school-level components. The school policy section must clearly explain how each required element is implemented and reflect collaboration with families. 

Resources:

1.5 Schoolwide Program

School Level 

LEAs with enrollment of 5,000 students and under: Provide evidence for two (2) SWP schools with highest PPE.  

LEAs with enrollment of 5,001 students and over: Provide evidence for three (3) SWP with the highest PPE.  

Upload a copy of current, dated Schoolwide (SWP) or School Improvement Plan (SIP) Plan that includes the elements below: 

  1. Comprehensive Needs Assessment (CNA) 
    • Uses needs assessment and evaluation data to identify priority areas.
      • Plan is regularly monitored and revised as necessary
  2. Well-Rounded Educational Strategies 
    • Describes how the school supports all students in meeting state academic standards and includes specific actions to assist students who are not meeting grade-level expectations.
  3. Consolidation of Funds Matrix 
    • Includes a matrix showing all funding sources and how funds support program goals.

Resources:

Examples:

1.6 Targeted Assistance School and Identification of Students

LEAs with enrollment of 5,000 students and under: Provide evidence for two (2) TAS schools with highest PPE. 

LEAs with enrollment of 5,001 students and over: Provide evidence for three (3) TAS with the highest PPE.  

Upload a written summary of the Targeted Assistance School (TAS) protocols that includes: 

Program Overview: Describe how the school identifies needs and makes decisions—include entrance and exit criteria. 

  1. Needs Assessment or SIP: Show identified areas for improvement. 

  2. Rank Order List: Submit the current list of eligible students. 

  3. Intervention Strategies: List instructional supports used to help identified students. 

  4. Coordination of Services: Describe how Title IA supports align with general education and key transitions (e.g., PreK–Kinder). 

  5. Family Engagement: Describe how families are involved in planning and support. 

  6. Professional Development: Include training provided to staff related to TAS.

Resources:

Examples:

1.7 Requirements to Address Inequity in Teacher Qualifications

District Level

A. If no disproportionality is identified, indicate N/A

B. Upload a complete plan that identifies and addresses disproportionality in student access to teachers who are inexperienced, out-of-field, or have a limited certificate.

Note: LEA Program leads received notification if they were required to submit this plan.

Resources:

1.8 Requirement for Paraprofessional Qualifications

A. If all paraprofessionals meet requirements, indicate N/A.

B. If applicable, upload an action plan describing how the LEA will ensure those paraprofessionals not currently meeting paraprofessional requirements will become qualified. Plans should be specific enough that both the LEA and OSPI can clearly determine when full implementation has been achieved.

Note: LEA Program Review leads received notification if they were required to submit this plan. 

1.9 Supplement, Not Supplant Methodology

Exemption

A. In the notes or comments section of the tool, indicate if the LEA is exempt from the Title I, Part A supplement, not supplant methodology requirement and identify which exemption applies: 

  1. Only one school in the LEA.
  2. All schools in the LEA or Title IA schools.
  3. Only one school per grade span in the LEA.

OR

Written Methodology

B. Upload the LEA's written methodology for distributing state local funds to schools. The methodology must show that they LEA allocates state and local funds to each school without considering whether the school receives Title I, Part A funds. The methodology should demonstrate that Title I, Part A schools receive all the state and local funds they would otherwise receive if they were not receiving Title I, Part A funds. 

Resources: